Workshop and Consultation for Trustees and Administrators in Independent and International Schools

I. Cultivating the Neighbors and the Local Officials

• The School community and the neighbors
  - The role of the Head
  - The role of the Board Chair
  - Involving other members of the administrative team
  - Involving students and student leaders
• Opening facilities to neighbors’ use
• Responding to neighbors’ concerns and complaints
• Cultivating Local Officials

II. Identifying Facilities Needs

• Facilities planning and the Board
• Strategic planning
• User needs study
• Thinking short term and long term
• Phasing construction projects

III. Preparing to Launch the Project - Gathering information

• Identifying funding sources
• Zoning Neighborhood Agreements
  - Construction period issues
  - Post-construction issues
  - Reporting issues

IV. Selecting the team

• Selecting the team for the project
• Sensitizing the team to the needs of the community and of the neighborhood.
• Possible issues connected with pro-bono work

V. Issues to Keep in Mind from A to Z

• Covers 46 categories from Access to Zoning.

VI. Establishing a Communication Plan for the Project

• Communicating with the neighbors
• Involving the internal school community - Getting positive PR out of the project
  - Working with personnel who will use the new facility

• Timing issues
• Safety issues
• Parking issues
• Maintenance issues
• Circulation issues of pedestrians and vehicles
• Excavation and Demolition issues
• Disruptions issues

• Change orders
• Weather delays
• Design errors
• Toxic tanks
• Labor strikes
• Environmental discovery (rare bird, bug or bush)
• Anthropological or historical discovery
• Changes in the economy

• The "Punch List"
• Inspections
• Occupancy permit

X. Planning the inauguration

• The inauguration
• Pre-inaugural events

XI. And …Beyond

• Integrating the new building in the life of the school
• Cultivating the neighbors